A project is a work that can be developing software, hosting a workshop session and so on. It usually involves a team and will be led by a manager. No matter how critical or how easy a project is, there are a lot of things that need to be taken care of to make the project successful. The project manager should possess a handful of project management skills to lead the team on the right path. Those skills involve leadership, planning, execution, monitoring and so on. It sounds tedious, Right! This is where the project management tools are needed.
In today’s world, there are amazing technologies. These technologies help us to lead our life easily. It also has tools to make the life of project managers easy. There are best project management tools available to make project management a breeze.
Before directly looking into the recommendation, let us know where these tools are useful. A project management has 5 stages. They are conceptualization, planning, execution, monitoring and end result. Of these 5 stages, tools can be used in the stages of planning, execution and monitoring. These tools help the manager’s work easy when it comes to tracking the time and work done in project and employees performance. These tools will help the managers to improve the overall work flow of the project. The list of best project management tools is given in this article to help the project managers.
MICROSOFT PROJECT
It is one of the project management tools. It has numerous features that help to track the project effectively. First the software needs to be installed. Once installed start entering datas about the project. As you enter the data, there will be a blue chart appearing on the right side called the Gantt chart. This chart will give you an overall perception of when to do what.
Through this tool, managers can easily share the tasks and work with the team. This tool enables sharing the data even if the client or teammate is from a different country or continent. Overall it is a great project management tool that will help to plan the workflow and tasks in a project.
TRELLO
It is a project management tools free to use. This tool actually follows the kanban methodology. This tool has a card and board option. In the board option, a project can be titled, for example, development of a food product . In cards, the project can be broken into small stages and added in the cards for example, R & D, Trials, Quality checking. Under each card there should be tasks like “research about a particular ingredient” under R & D or “contact lab” under quality checking.
There should be a card called “work done”. Once a task is done it should be moved to the done card. It is a very simple tool that can be used for medium level projects. It helps the project managers to plan and execute effectively. But it is a great project management tool for people who need a simple tool to plan and track their project.
ASANA
Asana is one of the project management tools that will help to plan and track the project. In this tool, the managers can create to-do lists and reminders along with it. So whenever a task crosses the deadline a notification will be given. In this, the work schedule can be shared with the teammates along with the instructions.
There are also options available that will enable sharing of pictures and docs from other apps. There is a feature, which is comments can be added on each task regarding any update or change. This platform is a great tool to track and share work with the team. It helps the managers to ensure that the project is on the right path.
GANTTPRO
It is one of the project management tools that works based on Gantt charts. Gantt charts are used to track a process with respect to the timeline. It is one of the best project management tools and techniques available. Once the data is entered this tool will create and display a gantt chart based on the data provided. This gantt chart will showcase the progress of the project. It also showcases the deadlines. This will help managers to track the projects carefully.
Various Images, videos and chart designs can be imported to create a chart in this tool. Using this tool, the team’s work efficiency can be monitored and improved. This tool helps prevent missing deadlines. It helps managers to prevent wasting their time on project management and planning. Overall it is a great project management tools that helps the project managers a lot.
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NOTION
This is one of the project management tools that is a bit unique from the rest others. Since digital marketing is the strategy used by a lot of brands these days. Content management is a serious project that is carried by brands. This tool is used by managers who are into projects related to social media. In this tool, the tasks can be scheduled to the teams.
Managers can create a workflow using this tool. It will help the managers to track the project. A feature called notes is also available. This helps to note down some important points for meetings or something related to the project. Overall it is a great tool to use for almost all types of projects. But this has gained its fame among content managers. Because it has a feature where all the social media platforms can be synced in a single place to upload contents.
BASE CAMP
It is one of the top project management tools that is in use for 10 years. This is the reason why most organizations love this. Because it is a credible project management tools. It is usually preferred in big projects. This has been a preference for organization because it keeps on upgrading with cool features that helps the project managers to a great extent.
It has a direct messages feature. Through this messages can be sent to teammates if there is a need to do a quick update. There are some settings which will notify about the work status but only in the working hours. It is a one stop solution for discussion and scheduling. These two are the most important things to complete a project successfully. Overall it is a great project management tools to opt for.
ZOHO PROJECTS
It is one of the project management tools that follows the traditional kanban technique. It has all the features that are required to run a project. But of all the tools mentioned it is an affordable one.This has features like planning, gantt charts, report customization. All these features help the project manager to track the flow of the project. There is also a time tracking feature this helps to keep in track with the time that is spent on the tasks. It has an in-built chat option, which helps in the communication between teammates. Overall, it is an affordable yet very effective project management tool.
WRIKE
It is a one of the project management tools that will help the managers to a greater extent. In this tool, there are numerous features. There is a custom workflow option available, where managers can create a workflow and share it with the team mates. It is an easy to use feature. It also has another feature called gantt charts. This chart will be created by the tool to provide insights about the workflow in respect to the time.
In this tool, the managers can create a dashboard which will help them to easily track the work. The dashboards can be created like “new tasks”, “completed” and “in progress”. This can help the managers to prioritize the tasks and complete them without any confusion. Overall it is a great tool that has numerous benefiting features.
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CONCLUSION
A project is a work that can be developing software, hosting a workshop session and so on. The project manager should possess a handful of project management skills to lead the team on the right path. This is where the project management tools are needed. A project management has 5 stages. They are conceptualization, planning, execution, monitoring and end result. Of these 5 stages, tools can be used in the stages of planning, execution and monitoring. The best project management tools are listed in this article.
Microsoft project management tool helps the managers to track their project effectively. Trello is an easy to use tool, this can be used by managers who take up small projects. Asana is a tool that has numerous features which will help the managers from making to-do lists to communication. Ganttpro is a tool that works based on the gantt charts, this helps to track the project.
Notion is a tool used by the content managers to manage projects related to social media. Base camp is a tool that is trustworthy and dependable for bigger projects. Zoho projects has almost all project managing features at an affordable price. Wrike is an easy to use tool that helps the managers to track time and tasks effectively.
Overall the above mentioned project management tools can help the project managers to a greater extent to run their projects effectively.
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